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YOUR NEWBORN WELCOME GUIDE

Hello!

First things first, a huge congratulations on the newest addition to your family and I can’t wait to meet you all!

 

I'm Gemma, the photographer behind the lens of Phoebe Rose Photography.

 

Whether it's a referral from a friend, social media or my website that got you to choose me, I am so, so happy you made the decision to join the Phoebe Rose Photography family.

I feel honoured to be a small part of your story and hope I get to photograph your little one's journey for years to come

The first few weeks together are a whirlwind of emotions: from love, overwhelm, complete exhaustion and gratitude.

You have a lot on, whilst trying to enjoy and absorb each and every moment with your tiniest person.

 

This is why I created this guide, so that all the prep information is in one place, together with some tips and tricks for a great, stress-free and relaxing photoshoot!

What to expect

Your baby's first photoshoot is a big deal! I want you to walk away having the absolute best experience, so we plan as much as we can together.

 

Through the consultation, I get to know you and your family a bit more, go over what to expect and how I work, and discuss your perfect wall art.

Our most popular wall art is the acrylics and multi aperture frames.

I want to know as much about you as I can: what makes you smile, how would you like to be photographed, where you are planning on displaying your images.

On average, our clients spend between 800-1500 on their package and wall art.

Our Newborn sessions take place Tuesdays, Thursdays, Fridays and Saturdays at 11am, this is to guarantee the best results. Families with older siblings are given priority to our Saturday sessions when needed.

Newborns should attend their session between 5 to 21 days old.

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Style Guide

A newborn photoshoot is an important first milestone in your baby's biography, and you are a huge part of it!

I love capturing the bond between a parent, sibling and baby.

 

Here's some ideas, tips and guidance on what parents and siblings can wear.

Newborns don’t need any outfits.

Parents & Siblings

  • Simple and neutral colours works best. Creams, beige, white, browns, denim.

  • Please avoid patterns, logos or bright colours.

  • Everyone's hands will appear in the photos, so make sure you don't have chipped nails if you are wearing nail polish.

  • Think cotton, linen, knits, simple fabrics often look the most expensive and classic.

  • Comfort comes first. I want you to feel as comfortable as possible. Your shoes and the majority of your bottom half will not be visible in your portraits.

  • Avoid fake tan.

  • Make sure your hair is clean and styled how you like it.

  • If you’re wearing makeup, nice and natural styles work best.

  • Avoid clips and bobbles in siblings hair.

  • You can change into your outfits at the studio, as it can get very warm. Arrive in your cool and comfys.

Newborn

  • I will provide all the outfits for your dinky one ready at the studio. From clothing, wraps, props, to headbands and hats, it will all be taken care of.

  • On the day of the session, please dress your baby in loose clothing and fabrics that are simple to take off (please avoid anything with buttons and zips at the back). This will ensure that we do not wake our model upon undressing them. Please avoid tight socks or vests to prevent marks on their skin.

  • You don't need to bring anything for your baby to wear, unless there is anything unique and meaningful you would like your little one to wear for some of the photos. If that's the case, please let me know what colours and style you would like to incorporate with the outfit, or send me a photo of what you are bringing and I will make sure to plan the set around it.

FAQs

  • How much time do I need on the day?

Our newborn sessions take between 2 to 3 hours, depending on our model's mood on the day. Twin sessions take around four hours.

  • Can me and my partner and my parents join in?

Absolutely! Siblings and parents are strongly encouraged to join in. So are the grandparents.

  • When do we pick up the wall art?

Your products will usually be ready for pick up around 4 to 8 weeks after your payment. You will receive an email to arrange a pick up time the moment your wall art arrives at my studio.

  • How long do I have to wait before the images are ready for the viewing?

Usually, I will have your viewing booked for around a week after your session.

  • What time does the session take place?

My newborn sessions take place at 11am, as that's when babies are usually at their happiest and most rested.​

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FAQs

  • What happens if the siblings don't behave on the day?

Whether it's a newborn session including a toddler or a baby, we cannot plan for their mood on the day. Just like adults, they may have a good or a bad day.

If the session doesn't go according to plan, I reserve the right to postpone it to another day. This is at no extra cost to you.

  • How do I view the photos after the session?

After your session, we will schedule a date for your viewing at my studio. It's at this appointment you will choose your favourite images and it's also then that we decide on what to do with them!

If you are looking for a beautiful wall art collection to fill your walls, please measure the space available prior to the appointment.

  • How many members of the family can join in?

Due to the size of the studio, we can comfortably accommodate up to 3 adults.​​​

Top Tips

  • Prepare your outfits the day before

I don't want you to stress on the day, so anything that could

potentially cause you any stress needs to be dealt with beforehand. Make sure your outfits are ready and ironed the night before.

If you are worried about getting anything creased in transit, or children spilling juice all over their new shirt, bring those with you separately.

  • Make sure the siblings are rested and fed

If they’re anything like me, hungry almost always means angry, and we most definitely do not want that. You’re welcome to bring food, even as little as a sandwich. If you are strapped for time, we have snacks and drinks available.

  • Prepare your children and tell them what to expect

Depending on their age, it may be good to sit down with your children and tell them a bit more about what will happen on the day of their session. If they are around 5-8 years old, they will most likely be really excited for the day ahead.

If they are teenagers, they may be more excited if you tell them the session won't take long and they are free to go home when their part of the shoot is over.

  • Bring an activity / toys your children enjoy

We want your children to feel relaxed and forget about the camera, and toys are great for that. They also direct focus, so if we need your little one to look directly into the camera, I can always place their favourite teddy bear on top of it!

  • Enjoy it

I know it's easy to say, but this is the time when we will be capturing you and your love as a family. Those will be the memories your children will pull out of the dusty box 20-30 years from now, at a Christmas table. Whatever is on your mind, put it aside for this hour and try as much as you can to enjoy this time.

 

Maybe your little ones will need more cuddles on the day, maybe they will be boisterous. Maybe they will run around for 20 minutes before they are out of steam. Please don't stress about it. I am here to document it all. This is life happening around us. Those are the memories we want to look back on.

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The Studio

We can’t wait to welcome you to our cosy, purpose built studio at our home.

Snuggle up on our sofa, enjoy our drinks and snacks and relax to the soothing scent of lavender whilst you enjoy a little bit of rest, potentially for the first time since your baby arrived.

Listen to music, watch TV or simply enjoy some downtime, with the comfort of knowing your baby is in safe hands.

Studio Address

23 Duke Street

Fitzwilliam

WF9 5FH

gemma@phoeberosephotography.co.uk

T&C's

​BOOKING FEE , PRICES & RESCHEDULING


- By booking, you enter into a contract and have therefore agreed to abide by the terms and conditions.

- The session fee is due upon booking and secures your space and current pricing.

- Remaining balance is due the day of the viewing session via bank transfer, card or cash.


- Session fees taken are non refundable in any circumstances.

- Phoebe Rose Photography allows only one free of charge reschedule if rescheduled within a minimum 24 hrs prior the session.

- £65 rescheduling fee is charged if the client wants to reschedule the session more than once, this includes the viewing session.

IMAGES ONLINE


- It is illegal to attempt to download, screenshot or to attempt to remove a watermark from, any image taken and posted online by Phoebe Rose Photography for any reason.

Should an image online be saved or edited via any means, and used elsewhere without the written permission of Phoebe Rose Photography, whether the copyright has been removed or not, a copyright infringement fee of £500 per image will be applied to avoid court action, and must be paid within 28 days.

FULFILLMENT OF OBLIGATIONS


- Phoebe Rose Photography shall not be liable to the Client for any failure, in whole or in part, to fulfil its obligations where failure arises as a result of an event or circumstances beyond its control, which may include (but are not limited to) equipment failure, inclement weather, illness, injury or business closure due to uncontrolled circumstances.


- The Client understands and accepts that the photographic coverage will be as Phoebe Rose Photography's professional expertise determines. Special requests are not binding instructions although every effort is made to comply with the Client’s wishes.


- In the unlikely event of total photographic failure or cancellation of the contract neither party shall be liable for indirect or consequential losses.


- If Client fails to read the supplied guide, and therefore fails to carry out required preparations prior to a newborn session, Phoebe Rose Photography will not be held responsible for any resulting reductions in quality or quantity of images supplied.​

- If Client is more than 15 minutes late for a session without communication the session is cancelled. A full session fee will need to be paid to rebook. If the client is late more than 15 minutes with communication the time of the session will be reduced by the time of the lateness. 

PRINTS


- All images produced by Phoebe Rose Photography are done on a fully calibrated monitor, and all prints will be a true reflection of the editing carried out by Phoebe Rose Photography. Phoebe Rose Photography will not be held responsible for variances in images caused by clients viewing images on non calibrated screens or monitors. To ensure images are seen as intended it is advised that client views them at Phoebe Rose Photography's studio.​

- Phoebe Rose Photography is not liable for print quality, cropping or colouring of any photos not printed directly through their professional lab. Photo quality is only guaranteed through photos purchased directly through Phoebe Rose Photography.

PREVIEWS/PROOFS


- Although Phoebe Rose Photography will do its best to produce a preview for the Client, there is no guarantee that any particular number of proofs will be produced.

IMAGE PRODUCTION AND HANDLING


- Unless otherwise agreed between the Client and Phoebe Rose Photography, Phoebe Rose Photography shall be entitled to use its judgement regarding the style and artistic input in the production of pictures. This includes but is not limited to styling, poses and number of images taken.

Due to the willingness of subjects, it may not be possible to capture all the pictures requested, or images to the clients full expectations. In the event of uncooperative children at a session of any kind, for any reason, Phoebe Rose Photography may not be able to capture any, or all the images the Client may have requested or expected.

It is not guaranteed to capture any particular pose, all sessions are baby led, Phoebe Rose Photography can only capture what baby allows and will not be responsible for any lack of requested poses.​

- Phoebe Rose Photography works Tuesday, Thursday, Friday and Saturday, 10am to 2pm. There is a limited weekend availability.

If you would like to book a slot on a non working day or between 2pm-6pm on any day, there is an additional fee of £100 on top of your package. Phoebe Rose Photography is not obligated to offer late sessions or sessions on their non working days.

- All Newborn/Sitter Sessions should start at 11am due to this being the time when baby is most settled and offers the best chance of achieving a full and varied gallery of images. ​

-Client shall assist and cooperate with the photographer during the session. The photographer shall not be responsible for photographs not taken as a result of child's lack of cooperation or clients failure to provide reasonable assistance and cooperation.

- Colours and props for the session are chosen during the pre session consultation via phone call, text messages or emails, any changes of mind in regards to session styling needs to be addressed before or during the session. After the session is done and client leaves the studio, no complaints regards to the session styling will be accepted.​

- No one other than photographer shall take photos during the session.

-While the photographer captures many images during the session, client will see only those images selected by the photographer. The photographer carefully chooses each image to ensure maximum artistry and technical perfection. Images with eyes closed, heads turned, duplicates, lack of focus during movement, etc. will be deleted.​

-There is NO option to buy all no edited, RAW format images for the client. 

-The Client is responsible for all children at all sessions.​​

- After the digital images are delivered, client will be asked to collect the prints in person, once they are ready. Phoebe Rose Photography will not send the pictures by post due to the delicate nature of product and the possibility of damage or loss.

- Our packages include a number of high resolution digital images and matching prints, additional files are available to purchase. Each extra digital image is £45.

-Phoebe Rose Photography will edit the images up to the standard with creativity and artistic vision, in Phoebe Rose Photography's style, please make sure you are familiar with our style and editing as we do not change the editing style upon request.

- Only small skin imperfections will be removed. Phoebe Rose Photography will not change the clothes colours, edit natural body shape, remove jewellery or objects from the image. 

- Any additional edits are carried out at the discretion of Phoebe Rose Photography and Phoebe Rose Photography reserves the right to charge the Client for additional editing to cover time involved, at a rate of £25 per image. Any additional edit requests MUST be raised by Client at the viewing session. Requests not raised at the viewing session will not be considered once products have been ordered.

- If the Client does not view and choose images within three months of the session without arrangement, Phoebe Rose Photography will assume they are not wanted and will delete all files.

- Original, RAW copies of the images are stored for no more than 3 months after the date of the session, after that time images are deleted, Phoebe Rose Photography is not able to keep the images longer due to disc space needed for the new clients.

- Edited, high res copies of the images are stored for no longer than 6 months, after that period all images are deleted.

COPYRIGHT & REPRODUCTION

- The copyright in all photographs is owned by Phoebe Rose Photography and they may be used for advertising, display or for general promotion either in print, web or social media.

- Clients has the right to keep their images private. This must be mentioned before the session.​


- Copyright is retained by Phoebe Rose Photography at all times throughout the world. No image can be copied, scanned or reproduced in any form whatsoever without the prior consent of Phoebe Rose Photography. This includes saving, screen grabbing and downloading from Facebook or other social media.


- The Client may not alter or add to or manipulate a picture by means of computer or any other technique or reproduce a picture in whole or in part as an element within, or as a montage with, another picture without Phoebe Rose Photography's written permission.


- Permission to reproduce a picture is granted to the Client by Phoebe Rose Photography only when a fee for the reproduction has been agreed with Phoebe Rose Photography and an invoice has been issued by Phoebe Rose Photography and paid in full by the Client to Phoebe Rose Photography.


- In the event of unauthorised reproduction, the Client shall pay by way of liquidated damages to Phoebe Rose Photography an unauthorised use fee of £500 per image, or double the standard reproduction fee for the use concerned, whichever is the greater.


- The right to reproduce a picture granted by Phoebe Rose Photography is personal to the Client and may not be assigned to any third party without Phoebe Rose Photography's prior written consent.


- The Client will fully indemnify Phoebe Rose Photography against any unauthorised reproduction of a picture submitted to the Client made by any third party as a result of or arising out of any breach by the Client of any of these terms and conditions (including but not by way of limitation the Client allowing a picture or a copy thereof to come into the possession of a third party without Phoebe Rose Photography's prior written consent).

- Client grants Phoebe Rose Photography permission to display selected images resulting from this assignment as an example of photographer work and release all claims to profits that may arise from use of images.

- Client may only post watermarked images on social media and may not crop the watermark out for any reason.

IDENTIFICATION

- While Phoebe Rose Photography has taken reasonable care to correctly identify, caption and orientate the pictures, it does not accept any liability for loss or damage incurred by the Client or any third party caused by any errors.

RECEIPT OF PICTURES


- The pictures are presumed to have been received in good condition unless the Client notifies Phoebe Rose Photography in writing of any discrepancy or error within 14 days of receipt.

COOLING OFF PERIOD


- Because the supply of the photographs has been made to the Client’s personal specification, (i.e. image number, print size, frame style, etc.), the Client does not have the right to a cooling off period.


- By placing an order with Phoebe Rose Photography you are committing to buy the ordered products.

RETURNS POLICY

- Incorrectly supplied items and prints of poor quality can be returned and will be replaced at no extra charge to the Client.


- Faulty items should be posted to Phoebe Rose Photography. The Client is responsible for any costs associated with return postage.


- Returns will not be considered for incorrectly ordered items or items ordered in error.

- Due to the digital nature of the product there is no refund available once the images are downloaded by the client.

USE OF PICTURES


- Phoebe Rose Photography retains the right in all cases to use the pictures in any manner at any time throughout the world for the purposes of sales, advertising or promotion, of its work.​​​

CAMERA POLICY


- Cameras, camera phones, camcorders or any other recording equipment is NOT permitted during any session, either in the studio or on location, without the express permission of Phoebe Rose Photography.​​

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